Privacy Policy

Eligibility

Urbex Planet is for users aged 16+ (or higher where required by local law). See the Terms of Service for details.

1. Information We Collect

• Account Data: Username, email, hashed password, profile settings, preferences.
• User Content: Photos, location reports, comments, chat messages, messages, reactions.
• Usage & Technical: IP (stored for security, abuse prevention & last active), device/user‑agent, request metadata, visit stats, map interaction stats.
• Optional Profile Fields: Timezone, visibility preferences, statistics display toggles.
• Security / Abuse Data: Bans, rate limiting counters, duplicate ignore rules, logs of key moderation actions.

2. How We Use Information

• Provide and maintain core features (maps, pins, chat, profiles).
• Improve reliability, performance, and anti‑abuse measures.
• Detect spam, fraud, harmful behaviour, or policy violations.
• Display aggregate stats and community activity (never selling personal data).
• Respond to bug reports, moderation requests, or legal inquiries.

3. Cookies & Local Storage

We may use session cookies and minimal local storage values to keep you signed in, remember preferences (like map settings), and protect against CSRF / abuse. We do not use invasive tracking or third‑party ad networks.

4. Third‑Party Services

External services may process limited data to enable functionality:

• Geolocation / Maps: Reverse geocoding or tile services (receiving your IP, request context).
• Content Delivery: Static hosting / CDN may log standard request metadata.
• Analytics (if enabled): Aggregate, non‑personal usage trends only.
• Urbex Planet AI (beta, if enabled): Configured AI providers process sanitized prompts for scope and safety classification and, for accepted tasks, currently authorized pin facts. Exact coordinates are excluded unless you approve a clearly disclosed, single use. Provider controls such as response storage being disabled do not necessarily eliminate the provider's standard abuse-monitoring retention.

Third‑party providers have their own policies; you should review them independently.

Urbex Planet AI Data

The agent supports authorized-location discovery, built-environment history and preservation, photography, exploration equipment and field safety, weather preparation, permission and ethics, and exploration travel or logistics. Unrelated, mixed, ambiguous, or operationally unsafe prompts are rejected before search or answer generation and are not stored as conversation turns.

Location-agent conversations store sanitized prose, structured pin references, feedback, visible source citations, and saved reports or plans. A search origin may be stored separately using authenticated encryption so a conversation can continue nearby searches. Exact origins and pin coordinates are excluded from chat history, saved reports, exports, administrator transcript views, application logs, analytics, citations, and Discord replies.

Exact-coordinate processing is optional and approved one task at a time. Before exact coordinates are sent, the interface identifies the authorized pins, recipient, purpose, and retention category. You may allow that use once, continue without exact coordinates, or cancel. Authorization is checked again immediately before each disclosure. Trip routing and weather services are disclosed separately. Declining or cancelling does not consume an AI task.

When the disclosed AI route uses the direct OpenAI API under standard retention, response storage is disabled, but OpenAI may retain abuse-monitoring data under its standard controls, potentially for up to 30 days. Exact coordinates are not silently rerouted through another AI provider. See OpenAI's data-retention controls.

Authorized administrators may review sanitized transcripts and feedback for safety, support, and quality. Transcript review always uses the account holder’s current pin permissions. Inactive conversations become read-only after 30 days. Conversations, reports, plans, and explicit preferences remain until you delete them; research-run records expire after 30 days, detailed reconciled operational/provider records and owner-linked task events expire after 90 days, and short-lived coordinate-consent challenges expire after 10 minutes. De-identified aggregate cost and completion totals may be retained.

The AI workspace provides per-item deletion, conversation export, history deletion, and a delete-all control for conversations, reports, plans, preferences, pending work, and owner-linked AI events.

Google Analytics

If enabled by administrators, Urbex Planet uses Google Analytics to understand aggregate site usage. Google Analytics only loads after you opt in via the on‑site consent banner. If you decline, analytics will not load.

• Consent & cookie: We store your choice in a cookie named ga_consent with value granted or denied (duration ~1 year, SameSite=Lax, Path=/). You can change your choice anytime by clearing this cookie in your browser; the banner will reappear.
• Admin sessions excluded: Analytics is suppressed for signed‑in users with the admin role.
• What is collected: Standard Google Analytics request metadata (e.g., page paths/URLs, referrers, approximate device/UA information) and page views. We do not intentionally send personal identifiers like your username or email to Google Analytics.
• Opt‑out: Choose “Decline” on the banner or remove the ga_consent cookie. Without consent, analytics will not load.

Google LLC provides Google Analytics and may process data in the United States and other countries. Learn more at Google’s “How Google uses information” page.

5. Data Sharing

We do not sell your personal data. We only disclose information when necessary for: (a) legal compliance, (b) protecting rights, safety, or property, (c) enforcing platform policies, or (d) fulfilling a user request (e.g., moderation follow‑up).

6. Your Choices & Controls

• Adjust profile visibility (show joined date, last active, timezone, stats).
• Delete or edit your uploaded content where supported.
• Request data export or deletion by emailing [email protected].
• Log out or disable cookies via browser settings (may limit functionality).

7. Data Retention

Core account data is retained while your account is active. Urbex Planet AI archives remain until you explicitly delete the conversation or account. Anonymous monthly AI budget aggregates may remain after account deletion. Security logs, ban records, and abuse mitigation data may be retained longer to maintain platform integrity. Deleted content may persist briefly in backups.

8. Security

We apply reasonable technical and organizational measures (access controls, rate limiting, hashed credentials). No system is perfectly secure; you are responsible for safeguarding your account credentials.

9. International Access

If you access the service from outside its hosting region, your data will be transferred and processed where our infrastructure resides. Using the platform implies consent to this transfer.

10. Policy Changes

Material updates may be announced or timestamped here. Continued use after changes indicates acceptance.

11. Contact

Questions or requests: [email protected].